CUNYfirst Access
To gain access to the CUNYfirst Travel and Expense system, please complete the access request form (right-click to download and complete) and Substitute Form W-9 NYC. The completed forms along with a photocopy (front and back) of your BMCC ID card must be submitted, via email to the BMCC Accounts Payable Office at AccountsPayable@bmcc.cuny.edu. Please allow up to 2 weeks processing time to gain access to the system.
Travel Authorization and Expense Report Instructions
STEP 1: To gain access to the CUNYfirst Travel and Expense system, please complete the access request form (right-click to download and complete) and Substitute Form W-9 NYC. The completed forms along with a photocopy (front and back) of your BMCC ID card must be submitted, via email to the BMCC Accounts Payable Office at AccountsPayable@bmcc.cuny.edu. Please allow up to 2 weeks processing time to gain access to the system
STEP 2: You must first request and attain permission to travel by completing a Travel Authorization via CUNYfirst. Authorization for both out-of-town travel and local travel must be completed and submitted, via CUNYfirst, for approval to the individual’s chairperson/designee and thereafter to the Provost/Senior Vice President of Academic Affairs at least six (6) weeks prior to the date of departure. Please enter anticipated expenses accordingly.
STEP 3: Expense Reports must be submitted within 30 days after the date of completion of travel. Failure to comply will be subject to denial of funding. If travel has taken place in the month of June, the Expense Report must be submitted immediately upon return from the trip, so that it can be charged against the correct fiscal year.
