Submit Your Budget for Review

OSP must review and approve your grant budget and budget justification at least one week before they are submitted.

OSP prefers to see an excel version of your budget with detailed explanations of your calculations. A Pro Forma Budget Template (xlsx) is available for this purpose. Your budget must:

  • Include only allowable expenses.
  • Include only those expenses that can be justified for the implementation of the grant.
  • Ensure the budget covers the full cost of implementing your project.
  • Include salaries that are appropriate for the titles used.
  • Include current and correct fringe rates.
  • Meet summer salary guidelines.
  • Use the college’s indirect rate of 71% of salary, wage, and fringe.
  • Never show income, unless a match is required and approved by OSP.

Complicated budgets result in complicated project implementation. If you need assistance in creating a budget, reach out to OSP when you are developing your concept.

Budget narratives must justify why each expense is needed for the successful implementation of the grant and show the calculations for each item.

Know your agency. Some agencies want a one-year budget, others want a budget justification for each year of a multi-year grant.

Please check to be sure that the opportunity you seek to pursue allows us to charge Indirect Costs (sometimes called F&A). If the grant does not allow for indirect costs, you must have OSP permission to proceed.