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Administrative Specialist - Academic Affairs

JOB ID #: 8051

ISSUE DATE: 05/08/2013

CLOSING DATE: 06/12/2013


Provides administrative and program support to an administrative or academic department.

Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

Works with appropriate offices related to personnel recruitment, expediting search activities

Research coordinates and organizes materials for key events such as promotion and tenure reviews.

Supervises and trains support staff and student workers.

Manages budget and coordinates purchasing, accounting, and payroll. 

Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

Performs related duties as assigned.

Reporting to the Office of Academic Affairs, the Administrative Specialist will be responsible for the following, in addition to the general duties listed:

Providing assistance to the provost/senior vice president and academic deans as it relates to working with support services (e.g. Registrar's Office, Library, Academic Advisement, Testing, Partnerships, Learning Resources Center, etc).

Assisting the Sr. VP and/or Deans in preparing key presentations for conferences, monthly/annual reports (including data-driven analytical reports, etc.)

Working with the Office of Public Relations to develop an Office of Academic Affairs Web site and to maintain, update, and enhance the site content as academic initiatives and activities change.

Assisting the Sr. VP and/or Deans in updating curriculum, programmatic and policy information for distribution to academic departments and support services areas.

Assisting the Sr. VP and/or Deans in creating information/policy manuals or handbooks for faculty and staff.

May work evenings/weekends.

Other related duties as assigned.


Bachelor's Degree and four years' relevant experience required.
MA degree preferred

Minimum of two (2) years of Full-time work-related experience; one (1) year of F/T work experience in higher education preferred (as part of the required total of four years' related experience)

Excellent oral and written communications skills

Knowledge of web page design and maintenance highly preferred

Strong analytical and computer skills

Ability to handle multiple priorities and projects

SALARY: $42,873 - $51,195

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The City University of New York

Borough of Manhattan Community College
The City University of New York
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